Corporate event tent hire in Cape Town
Stretch tents for gala dinners, product launches, brand activations, conferences and year-end functions across Cape Town and the Western Cape. We plan the tent around your venue, your run sheet and your guest numbers, and our own crew puts it up and takes it down.
Why a stretch tent works for corporate events
A corporate event usually has to fit a venue that was not designed for it: a wine estate lawn, a sports field, a car park, a rooftop or the grounds of your own office. A stretch tent has no fixed frame, so it can be shaped to the space and pitched on lawn, paving or gravel.
Many people search for a marquee for a gala dinner or a launch. A stretch tent does the same job with a more open feel. The sides can be raised so guests see the venue, or brought down to close the space for a presentation, an evening function or a windy day.
What size tent does your event need?
As a starting point, allow about 2 m² per guest for a seated gala dinner and about 1.2 m² per guest for a standing cocktail or networking function.
| Guests | Seated | Standing |
|---|---|---|
| 50 | about 100 m² | about 60 m² |
| 100 | about 200 m² | about 120 m² |
| 150 | about 300 m² | about 180 m² |
| 200 | about 400 m² | about 240 m² |
| 300 | about 600 m² | about 360 m² |
| 500 | about 1000 m² | about 600 m² |
Then add space for a stage, screens, a bar, catering stations, registration and any product or exhibition area. Larger events use two or more linked tents. We confirm the size and layout at the site visit, once we have seen the venue and your run sheet.
Corporate event layouts
Gala dinner
Round or long tables facing a stage, with room for service routes, a bar and a dance floor. This layout needs the most space per guest.
Cocktail and networking
Standing guests, high tables, lounge areas and catering stations. Good for client functions, year-end drinks and after-parties.
Product launch or presentation
Rows of seating or a standing crowd facing a stage or display area, with the sides closed or open depending on the light you need.
Exhibition, market or expo
Open floor space for stands and walkways, often across linked tents. We plan entrances and walkways with you and your event organiser.
Corporate venues we put tents up at
Corporate events take us to very different ground. These are the kinds of places we rig most often.
Wine estates and the Winelands
Client days, conferences and launches on estate lawns, terraces and gravel courtyards.
City, Waterfront and Atlantic Seaboard
Rooftops, courtyards and seafront venues, where access and sea wind shape the plan.
Office parks, sports fields and schools
Year-end functions, family days and sports days on fields, car parks and company grounds.
Coast and further afield
Team retreats and destination events up the West Coast and in the Overberg.
Weather and wind plan
Cape wind is the main thing an event tent has to handle. We plan anchoring for your venue at the site visit, using ground anchors on lawns and fields, and ballast on paving, tar and rooftops where we cannot drill.
Sidewalls can close off one or more sides against wind, cold or late sun on a stage. For rain, the tent is pitched so water runs off cleanly. We watch the forecast with you and your event team in the days before.
What is included
- A site visit to measure the venue and check ground, access and wind exposure
- A layout plan that fits your run sheet, and a fixed quote
- Delivery, installation and takedown by our own permanent crew
- Working with your venue, event company and suppliers on access and timings
From enquiry to event day
- Send your date and guest numbers. Use the quote form or WhatsApp. Our team replies within 24 hours.
- Site visit and quote. We visit the venue, agree the layout and send a fixed quote you can take through your approval process.
- Confirm your date. Once you accept, your date is booked and we agree install and takedown times with you, the venue and your other suppliers.
- Install and takedown. Our crew puts the tent up before your suppliers set up and takes it down afterwards, leaving the venue as we found it.
What affects the price of a corporate event tent
Every corporate event is quoted after a site visit, so the price matches your venue and programme. The main things that change it are:
- The size of the tent, or how many tents are linked together
- The ground and the anchoring it needs, such as lawn, paving, tar or a rooftop
- Access for our crew and equipment, and any venue time restrictions
- Distance from Cape Town
- How long the tent stays up, including build and rehearsal days
- Extras such as sidewalls or flooring
Corporate event tent hire questions
How far in advance should we book a tent for a corporate event?
As soon as you have a date and a venue. Year-end functions in November and December book up early, so the earlier you send your date, the better.
Can you put a tent up on a car park, paving or a rooftop?
Yes. Where we cannot drive anchors into the ground, we use ballast. We check the surface and access at the site visit and plan the anchoring around it.
Do you work with our event company and other suppliers?
Yes. We work directly with your event company, venue, caterers and AV team on access, layout and install times, so the tent is up before they need to start.
How many guests can a corporate event tent hold?
It depends on the tent size and the layout. Allow about 2 m² per seated guest and about 1.2 m² per standing guest, then add space for a stage, bar and catering. Larger events use linked tents.
Can the tent stay up for a multi-day event?
Yes. Tell us the dates on the quote form, including build and rehearsal days, and we will plan the anchoring and takedown around them.
Do you do tents for festivals, concerts, markets and sports days?
Yes. These are planned one at a time, so send us the date, the site and the expected crowd, and our team will scope it with you.
Get a quote or see all our stretch tent hire in Cape Town.